Privacy Policy for BGvACC Discord Bot
Last updated: 05.09.2025
BGvACC (“we”, “our”, “us”) operates the BGvACC Discord Bot (“the Bot”) and the website bgvacc.org (“the Website”). This Privacy Policy explains how we collect, use, and protect your information when you interact with the Bot.
By using the Bot, you agree to the practices described in this Privacy Policy.
1. Information We Collect
When you use the Bot, we may collect and process the following types of information:
- Discord User Data: Discord ID, username, discriminator (e.g.,
user#1234), and roles within the server.
- Server Information: Guild (server) ID, role assignments, and activity logs relevant to Bot operations.
- Interaction Data: Commands you use with the Bot and responses generated.
- Technical Data: Logs related to errors, uptime, and security monitoring.
We do not collect sensitive personal data (e.g., passwords, payment data, or private messages).
2. How We Use Your Information
- Provide and improve Bot functionalities.
- Assign and manage roles, permissions, and access within the Discord server.
- Send event reminders, notifications, and community-related updates.
- Ensure compliance with BGvACC, VATSIM, and Discord community rules.
- Maintain operational security and prevent misuse.
3. Data Storage and Retention
- Data is stored securely on servers managed by BGvACC or its service providers.
- Only authorized BGvACC staff have access to stored information.
- Data is retained only as long as necessary to provide the service, after which it will be deleted or anonymized.
4. Data Sharing
We do not sell or share your personal information with third parties.
We may share data only in the following cases:
- If required by law, regulation, or legal process.
- With VATSIM or partner divisions when necessary for operational or compliance purposes.
- For technical support and troubleshooting with trusted service providers.
5. Your Rights
As a user, you have the following rights under GDPR and applicable privacy laws:
- Right to access the data we store about you.
- Right to request correction of inaccurate data.
- Right to request deletion of your data (“right to be forgotten”).
- Right to restrict or object to processing.
- Right to data portability.
To exercise your rights, contact us at [email protected].
6. Security
We take appropriate technical and organizational measures to protect your data from unauthorized access, misuse, or disclosure. However, no system is 100% secure, and we cannot guarantee absolute security.
7. Children’s Privacy
The Bot is intended for users aged 13 and above (or the minimum digital consent age in your country). We do not knowingly collect data from children under this age.
8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The latest version will always be available at bgvacc.org. Continued use of the Bot after updates constitutes acceptance of the revised policy.
9. Contact
If you have any questions about this Privacy Policy or how we handle your data, please contact us at: